Sunday, August 11, 2013

10 Steps to Preparing Your Manuscript for Typesetting

The formatting of your manuscript is very important when preparing it for typesetting. While your publisher will most likely do most of these tasks, you can make their job easier to take care of a few basic things in your document.
1. Remove all double spaces after a period. This practice is leftover from the days of typewriters and monospace fonts. Now it is not needed any longer. You can do a Google search for many articles that will explain the history in more detail if you’re interested.
2. Spell out your numbers. All number under 100 should be spelled out. Forty-eight not 48.
3. Remove all the st, th and nds after numbers in sequence. As people read, they naturally add these sounds as needed to the document.
4. Remove super and subscripts. These will be formatted during the typesetting process.
5. Spell out all abbreviations and acronyms. Avoid confusing by your reader with unknowns. If it something will be mentioned multiple times, you can always use acronyms after the first use.
6. Don’t use jargon. If you’re writing about an industry that uses a lot specific terminology, either find other terms that work or explain them.
7. Remove extraneous formatting. Remove all tabs and multiples spaces and formatting. This will be handled during the typesetting phase.
8. Use page numbers. Use the page numbering function to add page numbers to your document. This helps with the editing process and the typesetting.
9. Be consistent how you handle states. Whether you abbreviate the states or spell them out, use the same methodology throughout your entire document.
10. Separate your document into chapters. Come up with good spots to divide your work. Number or name your chapters and come up with a good plan to follow.

Nancy E. Randolph operates Just Write Books, a publishing business with the tag line: Maine books by Maine authors telling Maine stories. Randolph quickly developed a reputation as a publisher of quality Maine books. An active community member along with two others she founded and serves as a member of the board of Save Our Swinging Bridge.Org to ensure the maintenance of the historic Roebling designed and built bridge connecting Topsham and Brunswick. She co-chairs with Cathy Lamb the Androscoggin Brunswick-Topsham Riverwalk project--building a 2K walking/biking intown loop. To contact her directly:

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